Terms and Conditions


CANCELLATIONS

  1. OUT OF OFFICE requires written notification of event cancellation or postponement. 
  2. If cancellation is less than 30 days’ notice, the cancellation fee will be 50% of the deposit paid. 
  3. If cancellation is 3 days or less prior to the event, you will be charged 100% of the deposit paid.
  4. OUT OF OFFICE may cancel a Confirmed Booking at any time if there is a Force Majeure Event, or any other event, which, in the reasonable opinion of the OUT OF OFFICE management, causes the venue to be unsafe or inappropriate for use by a third party.
  5. OUT OF OFFICE shall not be liable for any loss or damage to the Hirer or any third party in consequence of the exercise of the rights referred to in clause 4.2(a).
  6. In the event of cancellation by OUT OF OFFICE of a Confirmed Booking, OUT OF OFFICE will refund the deposit to the Hirer provided that, in OUT OF OFFICE’s reasonable opinion, the Hirer is not in any way responsible for the cancellation.

SAFETY

  1. OUT OF OFFICE is an inclusive space, visitors/attendee’s safety is imperative at all times.
  2. The Hirer must ensure attendees do not block the footpath or roadway outside premises, due to council regulations.

SECURITY

  1. If guest numbers are to exceed 75 guests, one security guard is required to manage outdoor traffic management. 
  2. One Security guard per 75 guests. 
  3. If security is required, this will be charged at $180 for 4 hours. OUT OF OFFICE will manage the security booking for the “Client” and the costs will be added to the venue hire invoice. 
  4. Security must be on-site at least 30 minutes prior to guest’s arrival and 30 minutes post guest’s departure.

NOISE

  1. OUT OF OFFICE respects our neighbours and has a noise limit of 85db at all times. 
  2. Live/Amplified Music must be completed by 10pm. (pre-approval required)
  3. Music may be played until 9pm. 
  4. This is a mixed use residential/commercial area. 

DAMAGE 

  1. In the event of damages caused to the venue or amenities, for example; graffiti, furniture breakages, cosmetic damages to venue, etc, the client will be charged a damages fee assessed on the extent of damage caused and costs to repair or replace.

WAIVER & RELEASE (Equipment and Possessions)

  1. OUT OF OFFICE shall take no responsibility for damage, loss, vandalism or theft of goods, equipment, possessions or merchandise left on the premises prior to, during, or after the Event. 

MANAGEMENT

  1. In the case a Venue Manager is required at any point to manage the booking, opening or closing of the space, ad hoc requests - this will be at an additional charge. 

FOOD & DRINK

  1. Food and drink may be served, not sold, providing this does not void any of the conditions of a visiting exhibition.

RESPONSIBLE SERVICE OF ALCOHOL

  1. OUT OF OFFICE supports the Responsible Service of Alcohol and uses their discretion at all events to ensure that risk to amenity, guests and clientele is minimised.
  2. It is required that all persons serving alcohol are to hold a Responsible Service of Alcohol Certificate.
  3. There is strictly no sale of alcohol allowed. 

DECOR, STYLING AND PRODUCTION

  1. All builds/production/styling must be approved by OUT OF OFFICE prior to the Event. Please note, OUT OF OFFICE does not allow confetti, scatters, sparklers or glitter within the venue. 
  2. Furniture removal is not permitted without written approval from the event coordinator. Such approval shall be at OUT OF OFFICE’s sole discretion.
  3. OUT OF OFFICE reserves the right to remove any material or equipment that may be considered inappropriate for the venue or offensive or dangerous to its patrons. 

CLEANING / SET UP / PACK DOWN

  1. The Hirer is responsible for set up / pack down. 
  2. Rubbish and waste disposal costs are charged based on the cost of waste removal of $20 per bin. There are two bins, including recycling and general waste.
  3. If required, the hire charge for the portable skip is $300. This is required for any events with large amounts of food and beverage waste. 
  4. All food and drink is to be removed from the space at the conclusion of the event, and cleaning of the Gallery after the function.
  5. A cleaner will need to be arranged at the cost of $45/hour, minimum 2 hours.
  6. Returning the space to the original condition upon commencement, including any painting/patching of hanging of display related works as well as cleaning must be completed by end of the following day of event completion.
  7. In the event of a major cleaning requirement (large spillage, excessive guest waste etc.) there will be an additional fee applied. 


EXTERNAL CONTRACTORS

  1. All external contractors must be advised to OUT OF OFFICE fourteen (14) days prior to your event. The Hirer acknowledges that such is subject to OUT OF OFFICE’s approval. In the instance OUT OF OFFICE do not agree to a third-party contractor being engaged for the Event, the Hirer must source a different contractor and seek OUT OF OFFICE’s approval.
  2. All contractors must hold Public Liability insurance. A copy of their Certificate of Currency must be provided to OUT OF OFFICE seven (7) days prior to the Event. 


MISCELLANEOUS 

  1. In accordance with the NSW laws and regulations, smoking (including vaping) is not permitted inside OUT OF OFFICE. Guests will be directed to designated smoking areas (if applicable). If a guest smokes in a non-permitted area, then OUT OF OFFICE reserve the right to remove the offender. 
  2. If Government sanctioned COVID-19 restrictions do not permit for the Event to take place, the Hirer shall be entitled to rebook the Event within twelve (12) months of the initial booking at no additional cost. 
  3. OUT OF OFFICE does not have a permit for guests to congregate in the street or on public land (Wellington Street). If guests do not comply, this will be in breach of the hire agreement and the “Client” will be required to pay any council or police fines received. 




 

GROUND FLOOR   
39 Wellington Street   Chippendale Syd   2008